IASO has been registered under society of registration at Varanasi (UP) in the year 2004-5 bearing registration number 627. The income tax PAN number is AAAT14187N issued on 27th August 2004 and TAN number ALDI00544F, issued on 27 September 2011.
The bye-laws of the IASO have been adopted at one of the general body meetings held in December 1997, Mumbai and amended time to time. The last amendment was accepted by the the General body on 21st Sept 2019 and reregistered with the Society of Registration, Varanasi, Uttar Pradesh 2020.
These bye-laws supersede all previous bye-laws of the IASO.
Schedule -I.
1. In these bye-laws, unless there is anything repugnant in the subject or context,
a. IASO means “Indian Association of Surgical Oncology”.
2. Name: The name of the Association is “Indian Association of Surgical Oncology”
3. Address: The office of IASO is the place from where the Secretary functions. The registered office for all financial documents is the office of the accountant of the IASO.: Mr. Anurag Tiwari , 5B Kasturba nagar Varanasi UP 221010(amended GBM Delhi 2013)
4. Objectives: IASO was formed as per guidelines set in schedule II of memorandum of ASI and was approved as a section in 1977. Further to that, IASO will encourage and advance the study and practice of the science and art of surgical oncology and allied organizations concerned with cancer problems. The IASO is now independent of ASI. IASO will maintain cordial relations with ASI. (GBM Bangalore, GBM Trivandrum and EGBM Mt Abu)
5. IASO Membership rules:
All members are expected to abide by the rules of the IASO constitution. Working with integrity and practicing ethically, they should be committed to uphold the interests of the IASO.
a. Life Membership: All surgeons exhibiting interest in cancer surgery sufficiently demonstrated in their work/ practicing cancer surgeons/ surgeons who have completed an acceptable training in cancer surgery are eligible for becoming life members. The EC has the sole right to decide the eligibility in case of a dispute. Members could be,
1. General Surgeons who have an additional Qualification or undergoing similar training in Surgical Oncology(MCh, DNB, equivalent foreign degree or a regular 3 year training in a Cancer Hospital) or,
2. Surgeons from surgical disciplines involved in the treatment of cancer with an additional qualification or undergoing similar training (MCh, DNB, or a regular 3 year training program in a Cancer Hospital) or,
3. Surgeons from any surgical discipline with recommendation letters from two IASO members of more than 10 years standing in IASO stating the applicant’s a) interest in Surgical Oncology and b) integrity. (The format of the recommendation letter provided in annexure)
4. Any past Associate Member from surgical disciplines who fulfils the above criteria will automatically be promoted as a full Member without any additional fees.
b. The fee for Life membership will be Rs. 8,500 (Rs. Eight thousand five hundred only) till October 2021 31st, following which it will be Rs. 10,000 (Rs. Ten thousand only) (as per EC meeting on 20th Aug 2021). All applicants will submit their photo ID, recent photograph, proof of qualifications, postal address, mobile number, and email address. Membership will be approved by the secretary and a certificate will be mailed to the applicant on his being accepted. Applicants who are not accepted shall be refunded their application fees.
c. Associate Membership: Those who are under training in cancer surgery or those who are interested in cancer surgery but belong to other non-surgical specialties, such as Medical Oncology, Radiation Oncology, Radiology, Pathology, Biochemistry, Basic Sciences are eligible to apply for Associate Membership of IASO. The fee for Associate membership will be Rs. 10000 (Rs. Ten thousand only)
d. Honorary Member: An Internationally renowned Surgeon who has made an outstanding contribution to Surgical Oncology and who has shown keen and consistent interest in the development and growth of Surgical Oncology in India can be considered for Honorary Membership of IASO. Not more than two honorary members will be selected in a year, provided that the total number of such members does not exceed one-tenth of the total number of Full Life Members at that time. (Approved GBM Ludhiana Sept 2007)
e. Overseas Member: A Surgical Oncologist practicing abroad, who is duly proposed and seconded by a Member of IASO, and after proper scrutiny of the proposal, is recommended by the Executive Council and approved by the General Body shall, on payment of the prescribed dues, be admitted as an Overseas Member for Life. An Overseas Member shall be entitled to the following rights and privileges::
i. Participate in all activities of the IASO.
ii. Attend the Business Meetings/General Body Meeting together with the
other members.
iii. Membership and privileges resulting from the affiliation of the IASO
to various International bodies.
iv. An Overseas Member shall not be entitled for election to the Executive
Committee.
v. Should an Overseas Member decide to settle in India, he, on intimating to the IASO his intention of becoming a Life Member, and proof of his having become a resident Indian, will be admitted by the General Body to the Life Membership of the IASO without any further subscription.
vi. The induction fee for Overseas Member will be US Dollars 300 (Approved GBM Hyderabad 20 Sept 2008)
f. Privileges of a Member
A Life member has right to participate in all activities of the association and is eligible to vote and contest elections as per the IASO Constitution. All other members are eligible to participate in all the activities but are not permitted to vote or contest elections.
On request of 1/3 rd of the members, an Emergency GBM can be called for after a request to the EC.
6 Termination of Membership:
a) If a member resigns voluntarily or dies.
b) If a member does not pay any dues to the IASO. Such a member will be given a notice and reasonable time to pay before the EC takes a decision to suspend the member.
c) If a member indulges in any criminal activity in India or abroad. The
EC shall suspend the member and recommend his termination to the GB.
d) If a member indulges in any activity which brings financial, moral, electoral, or criminal disrepute to the IASO or acts against the interests of the IASO. The Honorary Secretary shall give a memo to the said member on advice of the EC or GB. The said member would be asked to give a reply to the show cause notice within 15 days. If the reply is found satisfactory, then the suspension may be revoked. In case of a dispute, the grievance committee will be given a period of 3 months to hear the member and then submit their findings to the EC. The EC will then notify the GB.
e) All terminations will be finally approved by the GB.
7. Year: The year of the IASO will be from valedictory function of Annual NATCON to the next.
8. Management:
a. IASO will be managed by an Executive Committee consisting of following office bearers, members and ex-officio members:
Members: Usually 8 members will constitute the executive committee. The executive committee will have a representative each from North, East, West and South zones (NEWS). The distribution of zones will be as follows
North Zone – Delhi, Haryana, Punjab, Himachal Pradesh, Jammu and Kashmir, Chandigarh, Uttar Pradesh and Uttaranchal
East Zone – Bihar, Jharkhand, Chattisgarh, Orissa, West Bengal, Assam and North Eastern states
West Zone – Maharashtra, Gujarat, Rajasthan, Madhya Pradesh and Goa
South Zone – Kerala, Karnataka, Tamilnadu, Andhra Pradesh, Pondicherry, Andaman & Nicobar and Lakshadweep.
(Approved GBM Ludhiana 22 Sept 2007)
b. The member of the Executive committee will also help in organizing regional Continuing Medical Education programmes to promote the specialty of Surgical Oncology. They will also help the Secretary, IASO update of members list. (Approved GBM Ludhiana 22 Sept 2007)
c. Past Presidents may be invited to Executive Committee meetings. Immediate past secretary will be a co-opted member of the Executive committee (Amendment approved GBM Lucknow 2011). The term of the coopted Secretary will be for one year only.
d. Organizing Secretaries of both immediate past and future NATCON will be co-opted members of Executive Committee of IASO for the year beside the organizing secretary of the current meeting. Similarly organizing secretary of the IASO mid-term conference will also be co-opted member of Executive committee. (Approved GBM, Lucknow 2011)
e. Candidates who have put in a minimum 5 years full life membership of IASO till 31st March of the year of applying for the executive committee member are eligible to election to Executive Committee. (Approved GBM Hyderabad 20 Sept 2008)
f. The executive committee has the power to co-opt any member. The co-opted member will not have the same powers as elected members of the Executive Committee. The term served in the executive committee as co-opted member cannot be used /counted as Executive committee term for applying for other posts of the executive committee. (Approved GBM Hyderabad 20 Sept 2008)
g. Save and except President, President elect and Vice President the tenure of all office bearers and members will be for two years. (Approved Varanasi GBM 23 Sept 2006)
h. The President shall hold office for one year. President elect will be the President and Vice President will be President elect after expiry of his term unless he/she has resigned, indisposed or disqualified otherwise. (Approved GBM Varanasi GBM 23 Sept 2006)
9. Election:
a. Election of the vacant posts as notified by the Secretary of IASO will be conducted before the Annual General Body Meeting in a special session ‘Elections IASO’ to be held during the annual conference of IASO (NATCON IASO) every year.
b. Nomination for Vacant posts will be called by the Secretary in March / April of the year of election. They will also be advertised in the Newsletter- December issue of the preceding year. (Approved GBM Ludhiana 22 Sept 2007)
c. The last date for nomination being 30 August of the year of elections. The nominations are to be sent to the Secretary, IASO. If 30 August is a holiday the next working day will be the last date. (Approved GBM Ludhiana 22 Sept 2007)
d. No member will contest for more than one post at the same time. Every eligible member shall be proposed and seconded by two full members of IASO. One member can propose or second only one candidate. There should be a signed no objection certificate and consent from the candidate with the nomination. (Approved GBM Ludhiana 22 Sept 2007)
e. At the time of sending the nomination the candidate should send the following information – He should send a brief summary of his/her achievements (a brief background about his achievements and contributions – publications, conference organised, scientific contribution etc.), contribution to IASO and Bio-data, all this not exceeding 250 words and signed by him/her . This should also have a mention of IASO conferences attended in last 5 years. This should be signed and dated by the candidate. This information will be put forward to the members before the voting. (Approved GBM Ludhiana 22 Sept 2007)
f. Invalid Nomination – If the nomination is found invalid the candidate will be informed about the same and the reason for invalidity mentioned. (Approved GBM Ludhiana 22 Sept 2007)
g. Withdrawal of Nomination – The candidates can withdraw their nominations till the executive meeting or 5.00PM on first day of NATCON IASO. (Approved GBM Ludhiana 22 Sept 2007)
h. The nominations that are received in time will be scrutinized by President elect .The President elect will be the returning officer. (Approved GBM Hyderabad 20 Sept 2008)
i. Voting – The voting will be by a secret ballot every year during the NATCON IASO in a special session ‘Elections IASO’ before the Annual General Body Meeting. (Approved GBM Ludhiana 22 Sept 2007)
i. Each member will have to sign the register before voting and receiving the ballot paper. If /when membership cards are available it should be presented for inspection before voting.
ii. The President IASO, President Elect and Vice President, Secretary will guide the election process and the counting will be done under their supervision. Election officer to be the President or President elect.
j. A nominee of the candidate / candidate himself or herself will be present during the counting of ballots. (Approved GBM Ludhiana 22 Sept 2007)
k. Results will be declared during the GBM. (Approved GBM Ludhiana 22 Sept 2007)
l. If there is no contest the President shall declare the member elected for the post in GBM. (Approved GBM Ludhiana 22 Sept 2007)
m. If no nomination is received, it is on the President and President elect to nominate one person for that post. Nominated candidates will have the same rights and powers as elected candidates. The term for nominated members is for one year only.
n. Eligibility for elections–
o. Cut off date for eligibility to vote for Full life Members who have been inducted as new members will now be 31st Dec of the previous year of election for voting right for current year. (Approved GBM Hyderabad 20 Sept 2008)
p. One executive should complete his term before taking over another assignment. (Approved GBM Hyderabad 20 Sept 2008)
q. In view of EC members not attending EC meetings, options were sought regarding improving attendance of EC meetings. Any EC member who is not attending two consecutive meeting should be removed from the post. It was agreed by the EC and the President is authorized to take necessary steps.
10. Complaint and grievance cell- Immediate three past presidents will be members and the senior most past president will be the Chairman. In addition to election disputes the following complaints will also be addressed by the cell.
a. Assignment of the category of membership
b. Admission to membership
c. Member to Member feud
d. The cell will conduct an inquiry and submit its observations and recommendations to the Executive committee for the final decision.
(Approved GBM Hyderabad 20 Sept 2008)
e. A grievance can be raised to the Hon Secretary by any Full Member off the IASO. The Hon Secretary on advice of the Executive body will forward the dispute to the Grievance committee. (Approved GBM Oct 2021)
f. The decision of the Executive body on advise of the Grievance cell will be final and binding to all parties. (Approved GBM Oct 2021)
11. Filling up of casual Vacancies
a. In the event of the President post falling vacant due to unforeseen circumstances, the President elect will takeover as President for the residual term.
b. In the event of the position of the Secretary falling vacant due to unforeseen circumstances executive committee will appoint some one from within the executive committee to the vacant post of Secretary for the residual term.
c. In the event of the position of the Editorial Secretary falling vacant due to unforeseen circumstances will appoint some one from within the executive committee to the vacant post for the residual term.
d. In the event of the position of the Executive Committee Member falling vacant due to unforeseen circumstances the President/ President Elect will nominate an eligible full life member from the same zone from which the vacancy, for the residual term.
(Approved GBM Hyderabad 20 Sept 2008)
12. Power of Executive Committee:
a) Resolutions of the Executive Committee regarding management and administration, which are not contrary to constitution (memorandum and bye-laws) of IASO and shall ordinarily bind the Association.
b) The Executive Committee may appoint a full time Staff (non members), who may be given specific duties and day to day management. It may appoint Lawyer or other required professionals for any purpose as deemed fit for the function of IASO.
c). The affairs of the Association shall be managed by an Executive Committee duly elected from time to time as per the procedure detailed in rules and regulations of this Constitution.
d). The Association is authorized to receive donations, grants, subscriptions or other income from India and abroad, to hold funds and to utilize the funds for fulfilling the objectives of the Association.
e). The income and property of the Association whensoever derived shall be applied solely towards the promotion of the objectives of the Association as set forth in this memorandum of Association and no portion shall be paid to individual members as dividend, bonus or gifts.
f). The Executive Committee shall have the full power of control and of management of the affairs of the property of the Association, to engage such officials, other staff or other persons as may be found necessary for the proper conduct and management of the affairs of the Association in carrying out its objectives.
g). The Executive Committee shall have power to invest and deal with the money of the Association and borrow such sums of money with the approval of General Body as it may resolve as tending to benefit the Association.
h). The Association shall have power to purchase, construct or acquire on lease or in exchange or hire or by gift or otherwise any real or personal property and any rights or privileges necessary or convenient for the purpose of the Association and to improve, manage, sell, lease, mortgage, dispose off, turn to account or otherwise deal with all or any part of the property of the Association.
i). If upon dissolution of the Association there shall remain after the satisfaction of all its debts and liabilities any property whatsoever, the same shall not be paid or distributed among the members of the Association or any of them but shall be given or transferred to Association / Associations or Institution / Institutions having objectives similar to any of the objectives of this Association to be determined by the votes of not less than three forth (3/4th) of the members present personally or by proxy at a meeting at or before the time of the dissolution or in default thereof, by a competent court based on the rule of Cypre. A competent court will appoint receiver to look after and guard the properties.
j). The Executive Committee may make new Rules and Regulations or Bye laws of the Association for its smooth running. The Association is authorized to delete, change or add Rules and Regulations or Bye laws when found necessary in accordance with the provisions of the U P Societies Registration Act and the rules made thereon.
13. The function and responsibility of different office bearers of IASO. The Treasurer will maintain and present the audited accounts each year at the annual conference. EC meeting’s decision to appoint a person for managing Secretary’s Office with tentatively fixed salary of Rs.25000 per month was confirmed. Similarly, the assistants for treasurer and Editor of IJSO will be paid 7000 and 15000 per month.
14. Meeting and Conference:
a. IASO shall hold Annual General Body Meeting every during the Annual conference of IASO (NATCON IASO) and transact the business stated in bye-law 17(b). Other meetings, be it of Scientific, Social/Executive Committee/General Body in nature, may be held as per the requirements of IASO.
b. IASO shall endeavor to organize Annual conference at least once every year and appoint an Organizing secretary for the conference in its Annual General Body Meeting. The dates of the conference will be third/ fourth weekend of September.
c. IASO shall endeavor to organize mid-term conference once every year and appoint an Organizing secretary for the conference in its Annual General Body Meeting. The dates of the conference will be second weekend of April. This conference the target audiences will be the surgical oncology postgraduates (IASO general body, Lucknow 2011).
d. Henceforth there would be no NATCON, MIDCON in the year of ICC. All the Zonal CMEs of IASO should not be held within 6 months prior to ICC.
15. Annual Report: An annual report stating the activities of the year shall be prepared by the Secretary for Annual General Body Meeting.
16. Accounts of the year: Accounts of the year of IASO shall be prepared by Treasurer and audited by an auditor appointed by General Body within six months of the closing of the year. This should be placed in the General Body Meeting and after adoption. Treasurer IASO would close the account on 31st September and transfer the balance fund to the next secretary in October and send the audited report to the next secretary who will then file an income tax return for a particular financial year by the 30th July. In case of multicity account the operations will be transferred to the next secretary in executive committee meeting during NATCON (Approved GBM, NATCON 2011, Lucknow).
17. Annual General Body Meeting:
a. Annual General Body Meeting (AGM) shall be held once every year as stated in Bye-laws.
b. The following business will be transacted in the AGM.
i. Annual Report.
ii. Audited accounts of the previous year.
iii. Programme and budget of the next year.
iv. Recipients of various orations for the next year.
v. The venue of Annual conference and appointment of Organizing Secretary.
vi. Declaration of results of election of the office bearers and members of the executive committee.
vii. Any other business with the permission of the President. Topics of the symposia and their conveners, theme of CME, workshops and programme outline should not be discussed in the General Body Meeting.
viii. IJSO report.
18. Journal:
a. IASO shall publish its own Newsletter and shall elect Editorial Secretary and associate editor for the same. The editorial secretary will be the sectional editor of the Indian Journal Surgery for the term. The expenditure for the publication of the newsletter will be raised by the editorial secretary and the associate editor and will be deposited in IASO accounts. In case of a shortfall the association will contribute to this expenditure which shall not exceed 40% for any given year. As this money is deposited in IASO accounts the payments shall be made by the secretary IASO, and this should reflect in the annual audited accounts. (IASO GBM, NATCON 2011, Lucknow). The Newsletters will from now on be e-newsletters, thus saving the expenses to the association.
b. IASO shall publish in association with Springer India, its own journal the “Indian Journal of Surgical Oncology” (IJSO) (Approved GBM, NATCON Hyderabad 2008).
i. The journal will have Dr. K. S. Gopinath as founder Editor-in-Chief, joint editors and associate (section) editors beside an editorial board and an advisory committee.
ii. The term of the Editor-in-Chief, Joint editors and associate editors, mechanism of funding, and bye-laws will be as per schedule-II of the IASO bye laws (approved GBM NATCON 2011, Lucknow)
19. Income: Income of the IASO shall be derived from:
a. Admission fees and subscription from members, life members and associate members.
b. Excess of income over expenditure in Annual conference midterm conference and zonal CME’s will constitute income of IASO. Savings from the conference cannot be used to create fellowship, orations or institute award as it is the income of the association. (Lucknow 2011)
c. Donations, Grants, Subscription, Fees, Sponsors and other payments from India and abroad.
20. Investment: IASO shall have account with nationalized or reputed bank to be operated by persons authorized by General Body. The surplus fund after meeting statutory annual expenditure shall be invested in fixed deposits of such banks and approved securities or in any other manner to be decided in the General Body Meeting.
21. Utilization of Funds: IASO shall have account with nationalized or reputed bank and shall invest funds not required for its regular day to day activities in fixed deposits of such banks or approved securities as had been decided by the General Body Meeting. The proceeds of income from various deposits and investments shall be strictly spent for specific purpose for which such fund/funds are created.
22. Representation: IASO shall not be represented in the ASI.
23. Amendment of Bye-laws: Any of the bye-laws of IASO may be altered or rescinded to or new bye-laws may be made at General Body Meeting by majority vote. The amendment shall come into force after it is circulated to all members and provided objection to such amendment of IASO is not received from more than 40% of valid members of IASO within three months from the date of circulation.
24. Schedule: IASO secretariat shall maintain a schedule comprising the various orations, fellowship research grant or any other grant for scientific works with rules and regulations for these awards and management.
25. Orations, Fellowship, Awards, Symposia, Panel Discussions Guest Lectures etc.There will be a scientific committee consisting of President, President Elect, Immediate Past President, Vice President, Secretary, Immediate Past Secretary, Editorial Secretary and Organizing Secretary of NATCON. (Approved GBM Varanasi 23 Sept 2006)
NATCON Speakers
It was decided that the sponsored speeches should be during breakfast/lunch/dinner. During prime hours the speakers should not be repeated more than once. The aim of latter endeavor is to provide platform for presentation of more diverse experience
The issue of same persons participating in multiple events was raised by the members. One person should be participating in one (and in any case not more than two) programmes. The issue of non/under representation of regions/people in IASO NATCON was raised. The EC members and other seniors from each area should identify the faculty and inform the secretary before a deadline. It is suggested that Secretary should communicate with EC members and senior members before finalizing the speakers.
Monetisation of conference proceedings
(i) The contents to be put online immediately after the Conference. The subscription charge to be equal to spot registration. Some members opined that this may be too high hence a figure of Rs 4000/- was agreed upon
(ii) The charges would gradually reduce month on month till ,after 04 months , the charge can be Rs 1000/-
(iii) The Orations and Keynote address to be put up initially
(iv) To review the Pricing and Contents after seeing the response. No timelines fixed for this
26. Fellowships and Awards:
Eligibility- IASO membership of two years and Age below 45 years (or as specifically mentioned individually)
1. SSO IASO International Career Development Programme Initiative
The Indian association of Surgical oncology and Society of Surgical Oncology USA announces a new fellowship
Criteria
a. The successful recipient should be 45 years old or under and should be a full member of the Indian Association of Surgical Oncology.
b. Applicants cannot have previously received the SSO ICDE grant or cannot have previously attended more than one SSO Annual Cancer Symposium in the past three (3) years.
c. Applicants must be currently employed in his/her region.
d. Applicants must have leadership potential.
e. Applicants must be fluent in English (both writing and speaking).
f. Applicants must be able to travel for a minimum of two consecutive weeks to the
United States in March 2020.
g. It is preferred that Recipients/Applicants already have a current passport. If no
current passport, Applicant must be ready to obtain one. Applicants must be able to obtain a travel visa to the United States if coming from a country where one is required.
h. As a part of the selection process, the selected recipient will provide the IASO/SSO with an outline of what procedures/specialties/institutions they would like to experience during their visit; this will enable the SSO to focus the list of potential institutions that can accommodate the candidate’s needs.
i. Applicants must specialize in one of SSO’s eight disease site areas:
Breast, Colorectal, Endocrine/Head and Neck, Gastrointestinal, Hepato-Pancreato- Biliary, Melanoma, Peritoneal Surface Malignancy, or Sarcoma.
j. The IASO will select the recipient of the award from among qualified applicants In the SSO award paper sections.
k. The SSO will provide a stipend of $3,000 to the successful candidate to cover international airfare, lodging and airfare within the US for the duration of the exchange. The SSO will also provide a complimentary registration to SSO annual meeting.
l. SSO will act as an intermediary when deciding potential institutions to be visited and will provide the candidate with a short-list of viable sites from which to choose.
m. The award recipient should choose 1 -3 institutions to visit during their exchange; the number of institutions offered will largely be determined by the specialty/procedure the successful candidate has identified and the availability of the host institution(s).
n. Regarding the period of the program, the SSO the program will be up to 2 weeks, with no more than 1 week spent at any single institution.
o. The award recipient will participate in SSO annual meeting, as an attendee. He/she will be eligible for a poster presentation.
p. The award recipient will be assigned a mentor at SSO annual meeting to help them navigate the conference.
q. During the course of the conference, a small social gathering will be arranged to introduce the award recipient to pre-eminent surgeons from the institutions which he/she has chosen to visit, along with members of the SSO leadership.
r. Within 30 days of the visit, the SSO would expect to receive a report on the successful award recipient’s activities and experiences, both good and bad, explaining their goals before the visit and what they have accomplished.
s. To coordinate this exchange, the award recipient should be identified by the IASO at the annual NATCON .
t. Runners up 5 candidates will eligible for poster presentations at the annual SSO meeting. A sum of 1000 $ will be given to each of the 5 candidates against the expenses incurred towards the registration, stay, food and travel, subject to their submission of the details as required.
2. ESSO Fellowship
a. The ESSO-IASO MOU in Mt Abu announces another Fellowship for award paper
winners.
b. Awardee should be a Surgical Oncologist of Good standing
c. He should be a full member of the IASO for last 2 years.
d. Awardee gets free registration to the ESSO annual Congress
e. Awardee is eligible to present a poster in ESSO Congress
f. Prize money of 500 Euro towards the travel and stay for the Congress
g. A visit of 1-2 weeks to an Surgical Oncology Department of a European Institution
before or after the Congress.
Note – the ESSO has been magnanimous to give 3 fellowships to Indian applicants for the first year.
3. Detroit Visiting Fellowship- A fellowship to visit Detroit will have local hospitality included by the host institution, excluding the travel cost to and from USA.
4. Baroda – GCRI IASO Travelling Minimal Invasive Surgery Fellowship The fellowship will be called the Baroda – GCRI- IASO Travelling Minimal Invasive Surgery Fellowship (MIS). Rupees 75, 000 for the fellowship have been provided by Dr R I Dave and Dr Kiran Kothari from GCRI, Ahmadabad. The funds from the Baroda travelling fellowship will be combined with the funds from GCRI and the fellowship will be thus named so. The selection for the fellowship will be done during the NATCON IASO. The selection panel includes Dr RI Dave or Dr Kiran Kothari, President and Secretary of IASO. In case Dr RI Dave or Dr Kiran Kothari are not available then a person nominated by them or in case nominee is not available, than President elect will be a member of the Panel.
For selection the eligibility is –
5. IASO Ludhiana Punjab Fellowship- The fellowship will be called the IASO Ludhiana Punjab Fellowship. The selected candidate will be given an amount of Rs. 30,000/-The fellowship was made possible due to a grant of Rs 500, 000/- from the Chief Minister of Punjab, Sri Prakash Singh Badal during NATCO IASO 2007 at Ludhiana.
Eligibility and Selection Criteria –
a) The candidate should be less than 45 years of age (as on 31st December of the year applying) and a citizen of India.
b) He/she should be a life member of the IASO of at least 2 year standing, attended 2 NATCON IASO and presented a scientific paper. The work done should be of benefit to resident of Punjab residing in Punjab or outside Punjab in India.
c) The fellowship will be for a period of 4-8 weeks. It can be availed for training in India or Abroad.
d) The candidate must submit a project with name of Institution, Department and person with whom he wishes to avail the fellowship.
e) After completion of the fellowship he will have to submit a letter of completion of fellowship from the institution, submit a report to the Secretary IASO for publication in the newsletter and make a presentation in the next IASO meeting.
f) The committee for selection will comprise of the following members (1) President IASO, (2) Secretary IASO, (3) President Elect IASO and (4) Dr. Satish Jain from Oswal Cancer Hospital and Research Centre, Ludhiana.
g) The selection will be done on basis of Curriculum Vitae, Publication, Interview, Project submitted.
h) The application for the fellowship will be invited by advertisement in the Newsletter of IASO.
Eligibility - For all Delegates
9. Dr. K. S. Panda – Dr. K S Gopinath Onco Quiz Award : During NATCON meeting winner will be awarded Rs. 5000 and runners up to Rs. 3000. Dr. K.S Panda & Dr. K S Gopinath shared a total donation of Rs 1 Lac Rs towards the quiz.
In case of prize being won by a person who is not a member, the prize money will be given after he/she becomes a member of the IASO. If the presenter is not eligible to become a life member, he will be enrolled as associate member and will be converted to full member on attaining eligibility to become full member
Eligibility – all the delegates of NATCON(Amendment approved GBM NATCON 2011, Lucknow).
All award winners should be present at the Valedictory function in all Physical meetings. Absentees will be divested of the award and the next candidate will be promoted for the award.
27. Guidelines of invitation for NATCON –
Organizing secretary or his representative must be present in AGM to present his proposal.
Rs. 500 per delegate or 10% of registration money (whichever is higher) must be deposited in IASO account for NATCON. 10% of the minimum contribution including the registration fee in foreign currency taken in Indian equivalence be given to IASO account. Besides this minimum of 75% of the savings should be given to IASO.Rs. 100 per delegate or 10% of registration money (whichever is higher) must be deposited in IASO account for mid-term conference. Besides this minimum of 50% of the savings should be donated to IASO (Amendment approved GBM NATCON 2011, Lucknow) .Contribution by NATCONS to IASO-Rs 1000 for every registered delegate to be paid by the NATCON to IASO wef 2014(amendment approved GBM ICC2013 Delhi )
The audited accounts of NATCON and midterm conference be submitted to the IASO secretary within 6 months of completion of the conference. They will be published in the newsletter and circulated to the members (Amendment approved GBM NATCON 2011, Lucknow).
It has been decided that on request, a seed money of Rs. 50000 may be given to the organizing secretary of NATCON to start preparation, repayable within 6 months of the conference.
The organizing secretary of NATCON and mid-term conference shall sign an MOU with the IASO. The MOU shall be added as an annexure to the bye-laws (Amendment approved GBM NATCON 2011, Lucknow)
In order to simplify taxation liability to the IASO, it has been decided that the local organising committee of a NATCON/MIDCON/Zonal CME would not use IASO PAN card. It is expected that the local organising committee will use own PAN card, prepare own audited statement and discharge own tax liability. The local organising committee would submit a copy of same to the IASO. The audited accounts will be incorporated in the annual accounts of the IASO for the year.
Use of IASO banner in CME programs, Workshops & Conferences – It was decided that in CME where delegation fee was charged, a token amount of Rs. 5000 or Rs. 50 per delegate for one day event and Rs. 75 for two days event which ever was more must be deposited to use IASO banner. Use of IASO Banner for academic activities of private institutes.-Same to be done on a payment of Rs Two and one Lakhs , by institutes in metros and non metros, respectively ,with three local IASO members to be made members of the Organizing Committee.
Deploy funds to support IASO CMEs in Northeast and other underrepresented areas, especially Tier 2,3 cities.
Educational and research fund:This fund will be created to cater various needs of the organization including and not limited to payment towards travel, hospitality of speakers/office bearer in cases where they may not be able to pay, contribution towards the newsletter, website update, free paper and poster awards and other matters that may arise from time to time. The fund can be utilized with the approval from the panel consisting of President, President elect, Vice president and Secretary, IASO (Amendment approved GBM NATCON 2011, Lucknow).
Schedule –II
Indian Journal of Surgical Oncology [ISSN: 0975-7651 (print version); ISSN: 0976-6952 (electronic version)] is the official journal of Indian Society of Surgical Oncology, Registered in Varanasi bearing the registration number 627, Published currently by Springer.
The bye laws of Indian Journal of Surgical Oncology are adopted at General body meeting of the Indian Association of Surgical oncology held on 17 September, 2011 as Schedule II of the bye laws of Indian Association of Surgical Oncology and amended from time to time.
These bye-laws supersede all existing bye laws of Indian Journal of Surgical Oncology
1. In these bye-laws unless there is anything repugnant in the subject or context
a. IASO means Indian Association of Surgical Oncology
b. IJSO means Indian Journal of Surgical Oncology.
c. IASO bye-laws means bye-laws of Indian association of Surgical Oncology adopted in 1997 and amended from time to time thereafter
2. Name: The name of the Journal will be “Indian Journal of Surgical Oncology”- an official journal of Indian Association of Surgical Oncology
3. Address: The address of IJSO will be the place from where the editor-in-Chief works
4. Objectives: The IJSO is formed as per the guidelines set in the section 18 (b) of the bye-laws of IASO to fulfill the objectives of IASO as per section 4 of the IASO bye laws. Further to that it is to demonstrate the commitment of the IASO to further the practice of science and art of Surgical Oncology and to take the association beyond the geographical confines and to project it as a dedicated and committed association at International level and to promote and showcase the basic and clinical research being carried out in the country.
5. Year: The year of the IJSO will be same as that of IASO, i.e. January to December
6. Management:
a. IJSO will be managed by an Editorial board, consisting of the following office bearers, members and ex-officio members beside the President and Secretary of IASO, they will function in coordination with the executive committee of the IASO. Advisory committee members will not participate in the editorial board meeting however, they may be invited to deliberate on particular issues. The Editors cannot hold similar positions in any board of Surgical Journals with a conflict of Interest(2014)
It is decided and discussed that IJSO editorial board should be divided into editorial council
The Editorial board consists of
i. Editor-in-Chief (Chairman)
ii. Joint Editors (two)
iii. Associate Editors (Section Editors)(five)
iv. Editorial board (not exceeding 25 at any time)
v. Advisory committee (not exceeding 25 at any time)
b. All elected executive committee members (eight) along with president elect, vice president and editorial secretary will be invited member of the editorial board.
c. The editorial board together with IASO executive committee will have the power to invite and appoint members to the editorial board and advisory board.
d. Save and Except Editorial board member and advisory board member the tenure of all other office bearers will be of five years.
e. The tenure of appointment of Editor-in-Chief, Joint editors and the associate editors will be of five years, to ensure that all editors do not relinquish office at the same time the initial term of Associate editors will be four years, Joint editors for 5 years and Editor-in Chief for six years, there after the term of office will be for 5 years.
f. The current editorial board is
Chairman / Editor: Dr. K S Gopinath, Bangalore
Joint Editors
i. Dr. Arvind Krishnamurthy, Chennai
ii. Dr. Narendra Hulikal (2019)
Associate Editors
iii. Dr. K. Harish, Bangalore
Sectional Editors
DK Vijaykumar -Gyneconcology
Arvind Krishnamurthy -Head and Neck
Sai Yendamuri – Thoracic
Shabbar Zaveri - Thoracic
N.Kannan – Bone and Soft tissue
Chandra Are – HPB
Shailesh Shrikande - Gastrointestinal
Vani Parmar -Breast
Editoral Board Members
Advisory Committee
Dr.Ravikanth
Dr.Sanjay Sharma
Dr.Rajan Badwe
Dr.Sandeep Kumar
Dr.D.D.Patel
Dr.Arnab Sen Gupta
Dr.Kiran Kothari
International Advisory Committee
Donald weaver, U.S.A.
Graham Poston, U.K.
Ashok Shaha, U.S.A.
Charles Balch, U.S.A.
David Rew, UK
Zishan Hu South Korea
Picard Adisio UK(2016)
7. Election:
a. Election to the posts as notified by the secretary of IASO will be approved in the Annual General body meeting of the IASO, in a special section IASO elections. The first election to the post of Associate editor will be in 2014, for Joint editors in 2015 and for the editor-in Chief in 2016 and five yearly thereafter.
b. Nomination for Vacant posts will be called by the Secretary in March / April of the year of election. They will also be advertised in the Newsletter- December issue of the preceding year
c. The last date for nomination being 30 August of the year of elections. The nominations are to be sent to the Secretary, IASO. If 30 August is a holiday the next working day will be the last date
d. No member will contest for more than one post at the same time including the post of executive committee of IASO. Every eligible member shall be proposed and seconded by two full members of IASO. One member can propose or second only one candidate. There should be a signed no objection certificate and consent from the candidate with the nomination
e. At the time of sending the nomination the candidate should send the following information – He should send a brief summary of his/her achievements (a brief background about his achievements and contributions – publications, conference organized, scientific contributions, National and International funding of the projects etc.), contribution to IASO and detailed Bio-data, all this not exceeding 250 words and signed by him/her . This should also have a mention of IASO conferences attended in last 5 years and a list of all publications till date. This should be signed and dated by the candidate. The summary of this information will be put forward to the members before the voting
f. Candidates who have put in a minimum 10 years full life membership of IASO till 31st March of the year of applying for the editorial board member are eligible to election to Editor-in-Chief, Joint editor and associate editors.
g. Invalid Nomination – If the nomination is found invalid the candidate will be informed about the same and the reason for invalidity mentioned
h. Withdrawal of Nomination – The candidates can withdraw their nominations till the executive meeting or 5.00PM on first day of NATCON IASO
i. The nominations that are received in time will be scrutinized by President elect .The President elect will be the returning officer
j. There will be no Election to the IJSO and the candidates will be selected by the IASO Editorial council(2014)
k. If no nomination is received, it is on the President and President elect to either nominate one person for that post in consultation with the Editor-in-Chief or let him continue for another year.
l. Eligibility
1. Editor-in-Chief: A full member of IASO who has completed 10 years as full life member (up to 31st March of the year of applying) and has served at least one term as an elected Executive member and has at least 25 indexed publications to his credit is eligible to contest for the post of Editor-in-Chief. National and International funding of ad-hoc projects is desirable.
2. Joint Editors: A full member of IASO who has completed 8 years as full life member (up to 31st March of the year of applying) and has served at least one term as an elected Executive member and has at least 15 indexed publications to his credit is eligible to contest for the post of Joint Editor. National and International funding of ad-hoc projects is desirable.
3. Associate Editors: A full member of IASO who has completed 7 years as full life member (up to 31st March of the year of applying) and has served at least one term as an elected Executive member and has at least 10 indexed publications to his credit is eligible to contest for the post of Editor-in-Chief. National and International funding of ad-hoc projects is desirable.
4. Editorial board members/Advisory members: National or International faculty with outstanding achievement in the field of oncology to be nominated by the Editor-in Chief after approval of the editorial board.
b. Eligibility for voting: Cutoff date for eligibility to vote for Full life Members who have been inducted as new members will now be 31st Dec of the previous year of election for voting right for current year, similar to that of IASO
c. One executive should complete his term before taking over another assignment
2. Filling up of casual Vacancies
a. In the event of the Editor-in-Chief post falling vacant due to unforeseen circumstances, the President will nominate one of the Joint editors as Editor-in-Chief for the residual term
b. In the event of the Joint Editor post falling vacant due to unforeseen circumstances, the Editor-in-Chief will nominate one of the Associate editors as Joint editor for the residual term
c. In the event of the Associate Editor post falling vacant due to unforeseen circumstances, the Editor-in-Chief will request the secretary, IASO for election to that post in next annual general body meeting of the IASO.
d. In the event of Editorial board or advisory board post falling vacant due to unforeseen circumstances, the editor-in-chief will invite a national or international faculty with outstanding contribution in consultation with the President and Secretary of IASO.
3. Duties and responsibility of Editorial board
a. Duties and responsibilities of Editor-in-Chief
i. Nominating, appointing and securing the services of the members of the editorial board other than those elected by the IASO in consultation with the President and the Secretary of IASO.
ii. Attracting appropriate submissions for the journal, the IASO will help the Editor-in-Chief to achieve this objective
iii. Dealing with all aspects of peer review process for all articles submitted to the journal, taking final decision about the acceptance and rejections of these articles
iv. Ensure that the journal maintains a high standard for the refereeing and acceptance of articles. He is to ensure that all articles are submitted through the submission system provided by the Springer
v. He has to ensure the periodicity of the journal is maintained and issues are published in time.
vi. Adhering to the standards of good editorial practice as defined in the code of conduct for medical editors by the committee on publication ethics (COPE) and World association of medical editors (WAME) and modified and changed from time to time
vii. He has to ensure the appropriateness of advertisements to be included in the journal. However, as per the ethical editing practices will not be directly involved with the financial aspect of the journal.
viii. He will work towards having the journal indexed in pubmed, pubmed central, medline and should thrive to get indexed in ISI and get an impact factor for the journal.
Duties and responsibility of Joint editors
The main duty and responsibility of the joint editors is to help the editor in chief achieve the objective of starting this journal
i. They will help the editor-in-chief in dealing with all aspects of peer review process for all articles submitted to the journal. If called upon by the editor-in-Chief they may take a decision on acceptance and rejection of an article submitted to the journal.
ii. They along with editor-in-Chief will ensure that the journal maintains a high standard for the refereeing and acceptance of articles. They will also ensure that all articles are submitted through the submission system provided by the Springer
iii. They will ensure that the periodicity of the journal is maintained and the issues are not delayed.
iv. Joint editors will work with editor in chief to get the journal indexed in pubmed, pubmedcentral, medline and Reuters ISI.
v. Joint editors will adhere to the standards of good editorial practice as defined in the code of conduct for medical editors by the committee on publication ethics (COPE) and World association of medical editors (WAME) and modified and changed from time to time
Duties of the Associate editors
Associate editors will perform duties as assigned to them by the editor in chief and joint editors from time to time
i. They will adhere to the standards of good editorial practice as defined in the code of conduct for medical editors by the committee on publication ethics (COPE) and World association of medical editors (WAME) and modified and changed from time to time
Duties of the members nominated to Editorial boardThe members nominated to the editorial board will help and assist the Editor – in-Chief and the other joint and associate editors with evaluation of the manuscript, peer review and final editorial decision as called upon by the Editor-in-Chief, Joint or Associate editors from time to time.
Any editorial misconduct or an act unbecoming of an editor brought to the notice of the IASO executive committee would be discussed in the Editorial board meeting and if recommended will entail removal of the concerned editor or the board member.
All authorship dispute, author misconduct, duplicate publishing, salami slicing will be brought to the notice of the IASO executive committee beside the editorial board and should be dealt properly as per the recommendations of COPE and WAME in consultation with editorial board.
Annual Report: The editor-in-Chief or a joint editor assigned by the editor in chief will present the annual report to the executive committee and the general body of the IASO. The report will be published in the IASO newsletter and circulated. Beside the editor in chief will assign an associate editor with the job to send a quarterly report on the journals progress to the secretariat. This is to ensure that the secretariat is apprised of all matters related to the journal including the problems faced by the editors and can take remedial measures thereof.
Accounts of the year: Accounts of the year of IJSO shall be prepared by Editor-in-Chief and audited by an auditor appointed by Editorial board within six months of the closing of the year. The accounts shall be published in the IASO Newsletter circulated to the members and should be placed in the General Body Meeting of IASO and after adoption. A copy of the account book and the bank account statement will also be submitted to the secretariat for records.
The editor-in-Chief will ensure that the IASO TAN number ALDI00544F is used and all payments above rupees 10,000 should be made after proper deduction of income tax at source (TDS). He will ensure that this is regularly deposited in proper account at the income tax office at regular intervals before March 31 of any year.
Meetings
a. The meeting of the editorial board will be conducted atleast twice a year during the IASO NATCON and IASO mid-term. The editorial council will meet in NATCON IASO once every year.
b. The following business should be transected in these meetings
i. Six monthly report
ii. Audited accounts, as merged with IASO accounts.
iii. Program and budget for next year
iv. Content of special issues if any
v. Appointment of guest editors if any
vi. Performance of the journal
vii. Appointment of nominated editorial board members and advisory board members
viii. Any other matter with the permission of chair
• Income: The income of the journal shall be derived from the advertisements or donations, the editorial board will be responsible for generating the capital needed for running the journal for that year. However, in light of the COPE guidelines on financial issues to be separated from editorial board, the journal’s financial responsibility can be transferred to the society gradually over next 5 years.
• Ownership: The ownership of the journal title will rest with the IASO.
• Amendment of Bye-laws: Any of the bye-laws of IJSO may be altered or rescinded to or new bye-laws may be made at General Body Meeting of IASO by majority vote. The amendment shall come into force after it is circulated to all members and provided objection to such amendment of IASO is not received from 40% of valid members of IASO within three months from the date of circulation.
Amendments to the bye laws are discussed in the Editorial council meeting and presented to the AGM for approval.
IASO is an organisation serving from past 50 years in spreading knowledge & creating awareness for cancer and its treatments.
Secretary, IASO, Regional Cancer Centre, Medical College PO, Trivandrum, Kerala 695 011
© IASO India. All Rights Reserved.